Payroll & Benefits Administrator (18-Month Term)
NewLife Options Inc. is seeking a detail-oriented and experienced Payroll & Benefits Administrator to join our Accounting team on an 18-month maternity leave contract.
NewLife Options Inc is a federally incorporated not for profit agency that is committed to developing high standard community solutions for vulnerable individuals. This position plays an essential role in ensuring payroll accuracy and compliance while supporting approximately 200 employees.
This role operates within an established payroll structure supported by an experienced accounting team, with defined processes and timelines already in place. The successful candidate will step into a well-organized payroll environment with comprehensive transition support.
In addition to payroll and benefits administration, this role provides administrative HR support related to employee records and onboarding processes.
If you are highly organized, enjoy working with numbers and systems, and take pride in accuracy and confidentiality, we would love to hear from you!
Key Responsibilities
- Process bi-weekly payroll for approximately 200 employees accurately and within established deadlines
- Maintain payroll records and ensure compliance with legislative and organizational requirements
- Administer group benefits, including enrollments, changes, employee inquiries & monthly reconciliations
- Prepare and submit T4s, Records of Employment (ROEs), and related payroll reporting
- Prepare, post, and reconcile payroll journal entries, including payroll accruals, benefits, and payroll-related general ledger accounts
- Apply Employment Standards and payroll legislation requirements
- Support preparation of confirmation of employment letters and other standard HR documentation as required
- Maintain strict confidentiality of employee and organizational information
- Respond to payroll and benefits inquiries in a professional and timely manner
Qualifications
- Minimum 2 years? experience in payroll processing in a structured payroll environment supporting at least 100 employees
- Minimum 1 year experience administering group benefits
- Post-secondary education in Business Administration, Accounting, Payroll, or a related field preferred.
- Experience with payroll systems such as QuickBooks Payroll considered an asset
- Advanced Microsoft Excel skills required, including pivot tables, data organization, and reconciliation functions
- Strong understanding of payroll compliance and employment standards legislation
- Experience preparing payroll journal entries and working with general ledger reconciliations
- Excellent verbal and written English communication skills
- Candidates holding or actively working toward a Payroll Compliance Practitioner (PCP) designation are strongly encouraged to apply
- Experience supporting HR administration or employee documentation processes considered an asset
Who You Are
- Highly detail-oriented and accurate in your work
- Comfortable managing deadlines within recurring payroll cycles
- Professional and discreet when handling confidential information
- Able to prioritize tasks and manage multiple responsibilities
- A collaborative and reliable team member
Position Details
- About this Position: This position is an 18-month maternity leave contract with full responsibility for managing the organization?s payroll and benefits administration during the leave period. The successful candidate will receive comprehensive onboarding and transition support and will play a key role in maintaining continuity and accuracy of payroll operations
- Schedule: Monday to Friday, 8:00 a.m. ? 4:00 p.m. (? hour paid lunch)
- Work Location: Brandon, MB (in-office position)
- Anticipated Start Date: April 6, 2026
Compensation and Benefits
- Salary: $58,000 - $64,000 annually, with starting salary determined based on experience, qualifications, and relevant payroll expertise
- Employer-paid Extended Health & Dental benefits after 3 months
- Life Insurance and Long-Term Disability coverage
- Paid training and onboarding support
- Casual office dress environment
- Supportive and collaborative workplace culture
Requirements
- Criminal Record Check (issued within the past 3 months)
- Must be legally eligible to work in Canada and available for full-time employment
How to Apply
Please submit your resume and cover letter to: accounting@newlifeoptions.ca
References will be requested from shortlisted candidates.
Position will remain open until it is filled.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
NewLife Options Inc. is committed to creating an inclusive workplace and encourages applications from all qualified individuals.
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NewLife Options Inc.
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